ILTACON 2015 Survival List

Author: Ed Colandra
August 12, 2015

ILTACON 5In less than a month, thousands of legal technology vendors, legal professionals, consultants and media will descend upon Las Vegas for the annual Legal Technology conference known simply as ILTACon. Starting August 30 and concluding Sept 3, and billed as an educational and networking event, ILTACon has become a mecca of topical panel discussions, product demos, arguably the largest exhibition hall, and an ever growing list of companies representing the hot topics of the Legal IT universe. Whether you are attending to demonstrate your latest eDiscovery solution, to meet up with colleagues with shared interests in Cloud computing, or to hear from the largest industry vendors on their vision on security, document management, time and billing software, or a host of others, ILTACon doesn’t disappoint. Here’s a shortcut link to the agenda for the complete grid and schedule.

ILTACon Survival List  Having attended ILTA Conference for several years, here’s my ILTACon survival list, whether you are an exhibitor, a panelist, a member of the media or an attendee:

Shoes While it’s true that many attendees adopt the grunge look when attending tech conferences (like wearing a Springsteen concert shirt from 1992), for the rest of us, it’s usually khakis, and a golf shirt or some version of gender-independent business casual. For booth duty, the company logo shirt, and black or khakis are also the typical uniform. But shoes can be your worst nightmare or your best friend. Personally, I have always held a high respect for those wearing stylish high heels for 3 days, but for me soft soled, leather uppers with a cushion insole has saved me from feeling the effects of those long, long walks getting around ILTACon (and if you haven’t been before, be sure to review the site map on the ILTACon website to truly appreciate what you can expect. One last thought, bring TWO pairs. My good friend and colleague found her fashionable sandals broke a strap last year at ILTACon in Nashville, and discovered it was easier to find a portable defibrillator than a comparable pair of shoes.

O-T-C Meds Of course, if you are on prescription medication from your physician, you know to bring them along. But if not, whether as a result of the aforementioned aches from walking, or the morning after a lively “social event” that goes into the wee hours, you’re going to be happy to have an ample supply of aspirin, acetaminophen, ibuprofen or whatever is your preferred pain reliever. Likewise extra contact lenses, eye care solutions, an extra pair of glasses, or anything that can help restore vision after an 8-10 hour non-stop day (and extended evening social). Vitamins (I like Airborne brand) can also restore depleted levels of vitamins and minerals from eating on the run, and the occasional adult beverage. And an inexpensive first aid kit with adhesive bandages, and antibiotic cream, and antacids always comes in handy.

Exhibitor Specific Stuff I’m just going to run through this list rather than making a checklist, but these simple reminders can be a life saver when it’s time to go home. Scissors, tape, sharpies, labels, sewing kit (buttons come loose), business cards, bowls for your goodies (aka premium items), bar stools/chairs (yep you can rent them, but they are often cheaper to buy and toss, than rent for $150 a day), power strips, inventory all the power cables, USB cables, realize that some laptops use display ports (which are different from the old VGA or even USB ports), business cards, scanner rental, and booth duty schedule. Don’t forget your laptop and phone chargers (and remember to bring them home and not leave them plugged into the hotel room outlet when you check out). I recommend at least two 2400ma power sticks to keep my phone from running out of juice Hint: this is a popular giveaway a booths these days. J If you’re not an exhibitor, and plan to schedule meetings with other non-exhibitors, stake out a convenient place within a short walk for privacy. Holding a meeting surrounded by people sitting on the floor charging their laptops and phones is never a good idea.

Final tips: Business cards – when you exchange business cards, take a moment to write down the gist of the conversation because you won’t remember when you get back home. Badge Scanners – Have a solid plan to incorporate the scans into your CRM (or Excel spreadsheet) when you return home, and send out a thank you note, EVEN if you think the odds are low that the contact isn’t a qualified buyer. They just might not be – yet. Be social but know when to say no. I’ve witnessed some dance moves that were alcohol infused. It wasn’t pretty, and the fact is, you are at a business event, not a party – even when it’s called a party.

Final rule: NO EMAIL AT THE BOOTH. You want to check the stock market, play Sudoku or Words with Friends, or catch up on email, don’t let the lull in traffic seduce you into thinking you’re off duty. If someone were to pass by your booth, and you are heads down on your iPhone, most likely they’ll just keep walking. Unless there is an urgent text, keep the phone in your pocket, and when there is a lull in the crowd, walk around and learn about your competitors and potential partners. Get the most out of your investment in the cost of being at ILTACon. Oh and have fun, too.

Memorial Day….Summer’s here….5 Tips for ILTACON

Author: Cathy Kenton
May 26, 2015

May 25, 2015 – Guest Blogger – Ed Colandra flagpro_american-flag-memorial-day

In the US today, it is a day of memory for our brave heroes lost in military service.

It is also the official start of Summer, 2015.

As someone who lives in the Northeast, recent winters have become for me, in a word – brutal. So you would think that  someone enjoying an 80 degree day in the Garden State with low humidity would be a time of remembrance and celebration, and it is.

That is until a passing glance at the calendar jolted me into realizing that ILTACON, the annual ILTA Conference – this year at Caesar’s Palace, Las Vegas 8/30-9/3 - is less than 100 days away.

How did this happen? Didn’t I just clean the NYC street salt off my shoes from Legaltech in February?!

So I donned my “Keep Calm and (well, you know the rest)” T-Shirt, and took a deep breath. As part of team LVS, our mission is to ensure a smooth and successful use of our clients time and money at ILTA Conference. And there is a lot to do before, during and after what is arguably the biggest event in legal technology.

Our LVS clients are well-prepped for ILTA, but for the rest,  here are 5 tips while we still have 3 months until ILTA Conference:





1) Build a plan. Seriously friends, at the risk of sounding cranky on an otherwise beautiful day, you just got make a plan. In fact, a lot of plans. Plans for what you are doing at the conference, who is going, are you exhibiting, if so, what are you exhibiting, who is responsible for getting the trade show stuff to Vegas and back, deciding the booth duty schedule, the message, the premiums, the bingo stamps or stickers, etc etc etc. Write it all down, and review it every week until August, and twice a week after.  Bottom line: Know what you expect, and you will measure the results of your actions.

2) Network. I have made great friendships with people I see once or twice a year. I know about their weddings, new kids, relocations, grandkids, promotions, just as if we worked two aisles away in the same building. Not every chat has to lead to a “deal”, but make the most out of everyone you meet. Scanning is great for booths, but exchanging a business card is still the BEST way to really know you and someone else have “clicked” even a little. One person last year took pictures of each person she exchanged a business card with…creative, yes, but I’m just not ready to make that leap…

3) Social media really is important. Don’t believe the naysayers who tell you twitter is a waste of time. It’s the way people learn information about what’s going on during the conference. Read someone’s blog. Write your own blog. Re-tweet interesting stuff. Post a photo, just not of your lunch or hotel room. Embrace the author in you, speak your voice, follow others who in turn follow you, and let the machinery do its job.

4) What happens in Vegas… might come back to haunt you! Parties, I mean vendor hospitality events, are an integral part of ILTA Conference. Use them as part of the networking advice in bullet 2. Have fun, but do realize that a little alcohol can produce an inappropriate joke, that unfortunately, can harm an otherwise great person’s reputation. With or without a bit of vino, letting the ILTA world know you are miserable at Company Z, will likely not get you an interview, and might get you fired. Remember your prom advice ? Have fun, just not too much…

5) Stay your post. Never do email or surf from your phone while you are in your booth. Don’t assume that people only visit with you during breaks and off-times. Some people choose to walk the exhibition floor during sessions when it’s less crowded. If you look bored, wishing you were watching Cirque du Soleil, or playing Words with Friends, instead of paying attention, and giving attention to every person that walks by, you are undermining your own success. Need a break, Take a break. Just don’t take it at the booth.

Hope to see you in Vegas. Semper Fi.

Follow me on Twitter: @edcolandra or LinkedIn:





Hello Spring – Part 2

Author: Cathy Kenton
May 11, 2015

Welcome Back.

In our last blog post, we recommended looking back over your first quarter results, and honestly evaluating how they stacked up against your goals. This is Part II, where we provide some additional detailed suggestions on each topic.


  • Are your messages clear?
  • Have you validated your buyer-personas to ensure the messages resonate with your audience?
  • Is your SWOT analysis up-to-date, and your competitors identified?


  • Are you providing VALUABLE content to your contact database on a regular basis?
  • Is your social media program producing additional followers, connections, and improving your network? When was the last time you looked at your LinkedIn COMPANY page?
  • Do you have someone (besides you) who ensures that there is a blog update at least once a month?

Event Marketing

  • Besides the big conferences (LegalTech, ILTA, ABA), are you executing webinars and local one-on-many events?
  • If you are planning to attending ILTACon, have you reached out to existing clients to schedule meetings? (Psst, it’s not too early to start building an ILTACon calendar.)
  • Are there opportunities to leverage partners to expand your footprint and get in front of their clients before the summer break?

LVSSpring CleaningCollateral

  • Is it time to write a whitepaper or a case study that potential buyers could use to help make a purchasing decision?
  • Do you have brochures, videos, presentations or other tools that need a refresh (If it still has 2014 copyright or earlier, it probably could use a facelift).
  • Have you identified a new pain point that you could address for a specific segment of your market?


  • Check copyright dates. Having a page with Copyright 2014 is outdated. Likewise, not updating the About Us page with new staff, office locations, and photos is downright lazy.
  • Do your testimonials reference people who aren’t employed by the companies they were working for when they wrote that amazing review of your product? It’s time to get new ones.


Just remember “Tempus Fugit” aka “Time Flies.” Before you know it, we’ll be reminiscing about the great time we all had in Las Vegas at ILTACon. Let time be your friend by assessing the checklist above and acting on it now.

And lastly, it never hurts to get a second opinion…


Hello Spring – Part 1

Author: Cathy Kenton
April 12, 2015

Hello Spring!

Even as the late snows are still melting in the Northeast, the buds are starting to appear on the trees in Central Park. And that can only mean one thing – MARKETING!

That’s right, marketing. You’ve had plenty of time to have executed your first quarter marketing plans. You visited frosty NYC in February to attend LegalTech, and had time to evaluate the results of your visit to the Big Apple. You contacted all the folks whose badges you scanned and business cards you picked up at the Hilton, and those new contacts are progressing nicely. You’re blogging and tweeting regularly, and your blog subscribers are up 200% from 2014.

LVSSpring CleaningOh and you’ve already got your sights set on ILTACon at Caesar’s Palace in Las Vegas in August.

(Deep breath) OK. Maybe LegalTech could have been better. Maybe the contacts weren’t ready to buy. Maybe your “day job” has you too busy to be blogging and tweeting and writing articles on LinkedIn. And maybe, just maybe, the results you were expecting for the first quarter have fallen short of your expectations.

Cheer up! Spring is here and it’s the right time to have a long hard look at what you wanted to accomplish in the first quarter of 2015, recognize what didn’t exactly work, and be proud of what did.

The often misquoted George Santayana said in his book “Reason in Common Sense”: “Those who cannot remember the past, are condemned to repeat it.”

So, here’s a high level checklist before you’re looking backwards in July. Our next blog will have details on what to think about for each of these topics:

  • Strategy
  • Communications
  • Event Marketing
  • Collateral
  • Website

Until then, gather your 1Q results, and regardless of where you ended up, be proud of the accomplishments you and your team achieved so far.





For some time, we’ve been experiencing a trend by legal vendors to market to everyone, in the hopes of landing a few solid leads.


Well I am here to say that it just isn’t working.


PTBARNUMJournalists, bloggers, and even real prospects are getting tired of it, and they are making their feelings known. In just the past week, three prominent legal luminaries/bloggers have shared similar frustrations of their own.


Bob Ambrogi posted a suggestion that vendors think about when and how to demo their products to bloggers/reviewers. On the same day, Niki Black posted an ‘Open Letter to LegalTech Vendors’. And she didn’t hold anything back, outlining many of the problems associated with legal marketing today. While both Bob and Niki were speaking as journalists, the problem is even worse for legal professionals who are constantly bombarded with irrelevant messages.


As a registered attendee of LegalTech, I’ve received calls from at least a dozen vendor representatives trying to schedule demos/meetings. When I explain I’m really not a prospect, the caller seems both astonished and confused.


If those transgressions weren’t enough, yesterday Craig Ball issued a ‘rant’ on his blog regarding eDiscovery surveys and the lack of true measurable data. Craig opined that many recent ‘surveys’ were not in fact surveys at all and instead simply useless “studies of attitudes”. His commentary is yet another example of industry luminaries saying ‘enough is enough’. Content should be king, but only if the content is real.


It should be clear this kind of marketing just isn’t working! Legal vendors, it’s time to get your marketing house in order and make certain you’re doing your homework and not just throwing stuff at the wall and hoping it sticks. Not only does that never work, but in many, many cases, it only hurts your marketing efforts.


The Trouble with Marketing and Sales

Author: Cathy Kenton
August 6, 2014

The Harvard Business Review (HBR) penned an article regarding the relationships between marketing and sales entitled “The Buying Funnel”. Here is a quote from that article:

Marketing blames the sales force for its poor execution of an otherwise brilliant rollout plan. The sales team, in turn, claims that Marketing sets prices too high and uses too much of the budget, which instead should go toward hiring more salespeople or paying the sales reps higher commissions.

It’s the same old story, marketing complains that the sales team isn’t doing enough to close good leads, and the sales team(s) complains that marketing’s efforts result in poorly qualified leads or inadequate materials/support. Even in smaller companies where the organizational lines are blurred the tendency is for one group to lay blame on the other.

Sales and Marketing

In the HBR article, it is suggested that “when Sales and Marketing are fully integrated, boundaries become blurred. Both groups redesign the relationship to share structures, systems, and rewards”. I couldn’t agree more…there’s nothing like live interaction to help define not only the prospect’s needs, but also clarify in the marketer’s mind the supporting information the salesperson needs.

It’s all about Leads? Are the leads produced by your marketing efforts the right ones? It’s not about the quantity, it’s about generating quality prospects for the sales team. It’s all about working backwards, starting with results:

  • How many ‘qualified’ leads must you produce to generate the desired close-ratio?
  • What is the unique persona of a qualified lead?
  • Where can you find qualified leads?

Are the numbers realistic and achievable? If not, revise your projections…don’t pad the numbers with inappropriate leads just to make the first part of the equation work.

This is part 2 of a two-part series on Canada’s New Anti-Spam Law (CASL)

CASL image 2

Implied vs. express consent

The law defines two types of consent: implied and express. Implied consent is a looser interpretation, whereas express consent requires action from both sender and recipient.

Implied consent includes when:

  • A recipient has purchased a product, service or made another business deal, contract, or membership with your organization in the last 24 months;
  • You are a registered charity or political organization, and the recipient has made a donation or gift, has volunteered, or attended a meeting organized by you; or
  • A professional message is sent to someone whose email address was given to you, or is conspicuously published, and who hasn’t published or told you that they don’t want unsolicited messages.

If your recipients don’t meet any of the above criteria, then express consent is required before you can send campaigns to them.

Express consent means written or oral agreement to receive specific types of messages, for example “You want to receive monthly newsletters and weekly discount notifications from Company B.”

Express consent is only valid if the following information is included with your request for consent:

  • A clear and concise description of your purpose in obtaining consent
  • A description of messages you’ll be sending
  • Requestor’s name and contact information (physical mailing address and telephone number, email address, or website URL)
  • A statement that the recipient may unsubscribe at any time.

The requestor can be you or someone for whom you’re asking. If you’re requesting consent on behalf of a client, the client’s name and contact information must be included with the consent request.

During the transition period, July 1, 2014-July 1, 2017, you may continue to send messages to recipients from whom you have implied consent, unless they unsubscribe. After the 2017 cut-off date, you may only send to recipients with express consent or whose implied consent is currently valid under CASL—that is, 24 months after a purchase or six months after an inquiry.


Additional requirements

In addition to understanding what qualifies as CASL-regulated message, and what type of consent is needed, there are a few other details to keep in mind.

  • You must retain a record of consent confirmations.
  • When requesting consent, checkboxes cannot be pre-filled to suggest consent. Each subscriber must check the box themselves for consent to be valid.
  • All messages sent must include your name, the person on whose behalf you are sending (if any), your physical mailing address and your telephone number, email address, or website URL.
  • All messages sent after consent must also include an unsubscribe mechanism, and unsubscribe requests must be processed within 10 days.

Stiff Penalties for Non-Compliance

There are new consequences for spammers, including fines of $1M for individuals and $10M for corporations per violation. It’s important to note that individuals and companies, including directors, officers and other agents, are responsible and liable for the messages they send.

Beyond SPAM

In addition to the traditional SPAM referenced above, the new CASL rules will impose a consent requirement for installation of a computer program on any other person’s PC, smart phone or other computer-based device. Whether the program is installed for a malicious or to commit fraud is not relevant. Technically this means that virtually every business that operates a website, sells or provides mobile applications, or incorporates any kind of software into their products or otherwise make software available to customers will need to review and likely modify their current practices for installing software, and implement and track proof of compliance. For example, using a virtual meeting program to conduct a demonstration or review a proposal, where the user is required to download a piece of software onto their PCs or other device, will constitute a circumstance where proof of audit and compliance is necessary.




Note: LVS provides this article as a resource, based on currently available and published information on this topic, but it should not nor does it constitute legal advice. If you have more questions about CASL, we encourage you to contact an attorney in your area who is familiar with this issue.



This is part 1 of  two-part series on Canada’s New Anti-Spam Law (CASL).

On July 1, 2014, Canada’s Anti-Spam Law (aka CASL) came into effect. Law firms and other companies that do business with Canadian companies need to understand the impact of these new regulations, or face big fines for non-compliance. LVS offers the following insights for our clients’ consideration:

CASL imageWhat is CASL? CASL (pronounced “Castle”) is the implementation of a new set of regulations, and subsequent penalties for non-compliance, by the Canadian Government. There is a transition phase which began on July 1, 2014, and continues until July 1, 2017.During the transitional period, the Canadian Radio-Television and Telecommunications Commission (CRTC), the Competition Bureau, and the Office of the Privacy Commissioner of Canada, may investigate and litigate against entities that don’t adhere to CASL. After July 1, 2017, any individual will also be able to sue any entity they believe is sending spam messages.   On face value, one might think that only predatory “spammers” need to be concerned about the implications of Canada’s latest anti-spam legislation. However, it is much further reaching than its friendly-sounding name would imply. In fact, it goes much further than just regulating bulk, unsolicited email communications most of us consider as “spam”. Instead, it creates an express (opt-in) consent-based set of rules that will apply to almost all electronic messages sent for a commercial purpose.

What kinds of messages fall under the CASL regulation? The regulations apply to any “Commercial Electronic Message” (CEM) sent from or to Canadian computers and devices in Canada. Messages routed through Canadian computer systems are not subject to this law. A CEM is any message that:

  • Is in an electronic format, including emails, instant messages, text messages, and some social media communications;
  • Is sent to an electronic address, including email addresses, instant message accounts, phone accounts, and social media accounts; and
  • Contains a message encouraging recipients to take part in some type of commercial activity, including the promotion of products, services, people/personas, companies, or organizations.

These types of electronic messages are exempt from CASL for various reasons.

  • Messages to family or a person with established personal relationship.
  • Messages to an employee, consultant, or person associated with your business.
  • Responses to a current customer, or someone who has inquired in the last six months.
  • Messages that will be opened or accessed in a foreign country, including the U.S., China, and most of Europe.
  • Messages sent on behalf of a charity or political organization for the purposes of raising funds or soliciting contributions.
  • Messages attempting to enforce a legal right or court order.
  • Messages that provide warranty, recall, safety, or security information about a product or service purchased by the recipient.
  • Messages that provide information about a purchase, subscription, membership, account, loan, or other ongoing relationship, including delivery of product updates or upgrades.
  • A single message to a recipient without an existing relationship on the basis of a referral. The full name of the referring person must be disclosed in the message. The referrer may be family or have another relationship with the person to whom you’re sending.

If your message does not meet one of these criteria, consent is required under CASL.

Why DIY Marketing Doesn’t Work in Legal – Part 3

Author: Cathy Kenton
April 5, 2014

This is the third and final post in this series. The first segment can be found here, and the second post can be found here.

In the previous posts, I focused on how being too close to the business and how time/priority limitations both pose serious challenges for many legal service providers. In this final post, I’ll concentrate on the infrastructure necessary for measuring results.

Marketing is more science than art. In the legal vertical, it’s not about winning awards for the best (read pretty) artwork, nor the company that throws the biggest party at a conference, it’s about strategy, executing the strategy, and the end-of-the-day results. Knowing what’s working (and doing more of it) and what’s not (and doing less of it) is the key to marketing success.

Why is it so difficult for DIY marketing to succeed?

7. Failing to build a proper foundation

Creating an integrated marketing strategy that is appropriate for your market segment is commonly overlooked by DIY marketers. Looking down the road  to an exit strategy makes sense even for the earliest of start-ups. After all, how many races are won by runners who haven’t studied the course? Whether it’s a sprint or a marathon, you have to have a clear vision of where you’re going in order to get there in the shortest possible time.

Identifying the mid-points helps you keep a check on the results and adjust both your goals and strategies. Knowing what you want to achieve and when gives you the tools to analyze and improve your results.

8. Lacking the time and/or proper tools to measure results

One of my smartest mentors taught me to measure, measure, and measure. It was invaluable advice then, and it’s even more valuable now. Most DIY marketers I speak with have little or no knowledge of or access to the metrics they need to make sound marketing decisions. Without them, how do you determine what is a cost-effective investment, and what’s not. Understanding customer acquisition costs, customer lifetime values, and how those costs impact your marketing efforts is critical to reaching your goals.

You don’t necessarily need expensive or sophisticated tools, but you do need a clear understanding of what you’re trying to achieve. How many leads do you need to get one sale? What are the best tactics to achieve your goals? How does branding fit in to the equation? All are important questions to ask and answer before you spend another marketing dollar.

The science of marketing doesn’t have to be a full time job, but it does require the focus and market knowledge of an experienced marketing professional. If you don’t have the qualifications, it may be time to find one. Your company’s success depends on it

Why DIY Marketing Doesn’t Work in Legal – Part 2

Author: Cathy Kenton
March 25, 2014

This is the second post in this series. The previous post can be found here.

If you’ve got plenty of time on your hands to develop and implement your marketing strategy, this information doesn’t apply to you. But, in my experience most company executives and entrepreneurs suffer from a common malady…there’s only 24 hours in a day.

How does this limitation negatively impact your DIY marketing?

4. You’re not leveraging your resources

Building and managing a successful business is about leveraging resources. Many executives make the mistake of thinking that their college Marketing 101 course qualifies them to do the strategic analysis necessary to properly position their offerings. Or worse, they hire a low-cost recent graduate with no real-world or legal specific experience.

Marketing can become a revolving door. Executives hire a marketing person, expecting them to know their product and service offerings and ‘hit the ground running’. Most often the honeymoon period ends early and the company is back to square one. Marketing to the legal vertical is different from most other industries. It is imperative to  use a legal marketing specialist to validate strategies and positioning and to help create a logical plan. It is the single best investment in your business.

5. You can only handle so many #1 priorities

Most executives I meet are challenged  with multiple priorities. They’re wearing lots of hats, filling several roles, and let’s face it; they haven’t got the time to dedicate to developing, implementing, and analyzing a successful marketing strategy and plan.

Marketing planning is an intensive discipline. I personally recommend to my clients that they ‘start at the end’. By determining upfront what they want to accomplish over a given period, we are able to develop strategies and plans to reach their goals. Having specific goals allows us and them to monitor progress.

6. Your marketing becomes reactive rather than strategic

It’s easy to get sidetracked with marketing:

  • Sales are off and you need to do something to fix it now • A offer  comes in to sponsor a new event • Your competitor is speaking on a panel or exhibiting at a conference and you need to be there too

Now you’re reacting. Instead of developing a strategy, creating a plan, implementing the plan, and measuring the results, you’re all over the place. You need help filtering the noise and figuring out what actually fits into your overall strategy.

To be successful at DIY marketing you need to make it a priority, finding the right amount of time to dedicate to marketing, and have the expertise and discipline to create and follow a strategic plan. If you can’t make these commitments, you’ll be hard-pressed to succeed in fulfilling your goals.